Choosing a business email service affects how your team communicates every day. The three most common options for Indian businesses are Google Workspace, Microsoft 365 and hosted business email. Here is how they compare and how to pick the right one.
Google Workspace
Google Workspace (formerly G Suite) gives you Gmail on your own domain, plus Google Drive, Docs, Sheets, Meet and Calendar. It is browser-based, simple to use and excellent for real-time collaboration.
- Best for: teams that work in the browser and share documents constantly.
Microsoft 365
Microsoft 365 provides Outlook email (Exchange Online), Teams, OneDrive and SharePoint, and higher plans include desktop Word, Excel and PowerPoint. It offers strong admin and security controls.
- Best for: businesses that rely on Outlook and Office desktop apps.
Hosted Business Email
Hosted email gives professional mailboxes on your domain with webmail and mobile access, at a lower cost, without the full office suite.
- Best for: small teams that mainly need reliable email.
Quick Comparison
| Google Workspace | Microsoft 365 | Hosted email | |
|---|---|---|---|
| Email on your domain | Yes | Yes | Yes |
| Office apps | Docs, Sheets, Slides | Word, Excel, PowerPoint | No |
| Video meetings | Google Meet | Microsoft Teams | No |
| Cloud storage | Google Drive | OneDrive | Limited |
| Relative cost | Medium | Medium | Lowest |
Whichever You Choose
- Set up SPF, DKIM and DMARC so your emails reach the inbox.
- Turn on multi-factor authentication for every user.
- Plan the migration of old mailboxes so no email is lost.
- Keep a backup or retention policy for important mail.
Corporate Email Services from Altn Technology
We supply, set up, migrate and support all three options. See corporate email services, Microsoft 365 and business email hosting.
Frequently Asked Questions
Can I switch providers without losing emails?
Yes. Mailboxes can be migrated, and the switch is made by updating your domain’s DNS records.
Can some users have Microsoft 365 and others basic email?
In many cases yes, depending on how the domain is configured. We can design a mixed setup to control cost.
Need Help Setting This Up?
Altn Technology sets up and manages business email and security for companies in Panipat, Karnal, Ambala, Chandigarh, Mohali, Baddi and across India. Request a quote or call +91 180 407 8502.